COVID-19 Faculty Accommodation Request
A COVID-19-related accommodation may occur for a set period of time, within the basic contract period, during which a faculty member’s work assignment or terms and conditions of employment may be changed to minimize risk of COVID-19 exposure for faculty members who are at higher risk for severe illness as defined by the CDC or live with someone who is higher risk. Learn more here.
Mitigating the Spread
On March 18, WVU President E. Gordon Gee announced the next steps to mitigate the spread of COVID-19:
- We are directing all supervisors to maximize the number of employees who are to work from home effective no later than Friday, March 20. This is not an option. Please work with your supervisor and HR partner to develop a work plan if you have not done so already.
- ONLY those employees who are deemed critical to the alternative method of class instruction, or the safety and maintenance of the University that requires an employee to be on campus will be permitted. Your supervisor will be in contact with you to develop a work plan if they have not done so already.
- The University has adopted a special emergency leave plan for instances where an alternative work arrangement is not possible. Examples of alternative work arrangements include: telework, webinars, development and training; alternative shifts; and policy reviews/operational improvements.
Every opportunity to develop an alternative work arrangement should be considered. However, the University also has enacted a special emergency leave with pay plan for faculty and staff in instances where an alternative work arrangement is not possible and:
- The employee or a member of their immediate family has been exposed to COVID-19, has symptoms of the disease or is in self-quarantine.
- The employee or a member of their immediate family has a confirmed case of COVID-19 and is recuperating.
- The employee is considered vulnerable (i.e., older adults and individuals who have serious chronic medical condition) of becoming very sick if they contract COVID-19.
- The employee is pregnant or has a spouse or member of their household who is pregnant.
Also, see General FAQs on managing leave while working remotely.
Information for Supervisors of Student Employees and GSAs
The Division of Talent and Culture encourages you to be flexible with your student employees and work with them to develop a plan for remote work whenever possible. Student employees may work up to 20 hours per week. If you have questions related to Talent and Culture policies and procedures, contact firstname.lastname@example.org.
- Graduate Assistants should work with their supervisors to develop a plan for remote work.
- GAs will not be allowed to work on campus without Research Office or Provost’s Office approval. Some GAs may need to be on campus to assist with research lab maintenance or undergraduate instruction. These GAs’ faculty supervisors must request approval through their department chair, who will forward the request to the Dean’s Office, and then to the Research/Provost Office.
- In addition to those GAs who have worked during spring break according to their letter of appointment, all GAs should resume working (remotely) on Monday, March 23.
- GAs will continue to work and be paid through the end of spring semester (check letters of appointment to determine final dates).
- Contact the Office of Graduate Education and Life (GradEd@mail.wvu.edu, 304-293-7173) with questions or requests for assistance specific to graduate education.
- Graduate student workers should communicate with their supervisors to determine if there is work that they can complete remotely.
Supervisor Resources for Alternative Work Arrangements and Teleworking
To assist supervisors in these efforts, the Division of Talent and Culture has developed a website with guidelines and resources on alternative work arrangements and teleworking. We also encourage supervisors to work with their HR partner as they begin developing and implementing these plans.
Further, Information Technology Services continues to prepare enterprise access to the core systems at the University; however, this work is not yet complete.
In the meantime, employees should avoid using WorkSpace and those applications accessed through it (e.g., Mountaineer Administrative Processes (MAP), Banner Admin and MyTime and Leave) when working remotely. All web applications will be available to employees working remotely, including:
- Axiom Finance
- Banner Self-Service (STAR)
- Chrome River (MyExpenses)
- CS Gold (MyMountaineerCard)
- Degree Works
- Google G Suite
- Office 365
- Salesforce Service Cloud
Microsoft Teams is the recommended collaboration technology if storing, sharing and collaborating on documents with WVU colleagues while they are offsite is a priority. Teams lets you schedule or join online meetings for up to 250 people, including student workers, using the web or desktop and mobile applications.
To join an online meeting, attendees will need access to speakers and a microphone. These are built into many laptops, but you also can connect external speakers or headset to your computer. Go to your app store and install the Microsoft Teams application to use Teams on your smartphone.
Please note that an additional Microsoft 365 Audio Conferencing License is required if you need meeting participants to be able to dial in using only a phone number.
A license can be added to an individual account by request, but ITS currently has a limited number of these licenses. However, only the person scheduling the meeting needs to have the license.
For meetings with external parties, Zoom is a good option for real-time video conferencing, online meetings and collaboration, and it is now available to all WVU faculty, staff and students. Resources on how to use Zoom are available online. Just log in with your WVU credentials and authenticate through single sign-on, as you do with other services.