Looking for Academics information from Spring 2020? View the COVID-19 Faculty / Academics Spring 2020 information.

Class Information

Visit the Academic Affairs site for more information.  

Health Sciences Campus Information

Information specific to each of the Health Sciences Schools can be found below:

Health Sciences Library

The Health Sciences Library will be closing its physical space, including swipe card access, after 5 p.m. on March 19. The Library will still be providing online reference service and filling ILL requests, and all electronic resources will remain available. 

Campus Access

To try and minimize the potential spread of COVID-19, Health Sciences leadership is asking all faculty, staff and students to document their building access via the Building Access Log form. This process will take the place of our current building access approval processes within each Health Sciences school.

You may use this link to access the form, or for your convenience, Quick Response (QR) codes are located on all Health Sciences entry and exit doors. Simply scan the QR code with your cell phone, and you will automatically be directed to the building access form. The form contains only six questions and should take less than a few minutes to complete.

Also, all faculty, staff and students are strongly encouraged to wear a face covering while visiting any area of the Health Sciences campus.

Teleconference / Online Class Safety Tips

The FBI has shared a warning about teleconferencing and online classroom highjacking threats.

When sending Zoom Meeting invitations to students, please continue to send Zoom MeetingID to students/faculty via email or post the MeetingID within SOLE (Login required) to help prevent unauthorized individuals from entering your online classroom or teleconference. Never post Zoom meeting information to a public website or social media site and/or utilize meeting passwords, waiting room features to control admittance of guests.

When sharing Zoom links for upcoming departmental meetings/conferences, please send privately to guests via email or calendar invite only.

Please contact the HSC Help Desk at hsc_helpdesk@hsc.wvu.edu if you have any questions.

Online Classes and Disability Accommodations

As classes move online, faculty will rely more on written content, online examinations, web meetings, recorded lectures and other media content. For students with disabilities, this presents unique challenges. Therefore, it is important that instructors work with the Office of Accessibility Services (OAS) to ensure that those students receive equal access to course instruction.

The OAS site provides recommendations that apply to faculty members who have received an official accommodation authorization letter from OAS indicating that a student in their class receives accommodations. For questions about the implementation of a student’s academic accommodations in the online classroom, or if you need assistance, please contact the Office of Accessibility Services at 304-293-6700.

Tenure-Clock Extension

In response to COVID-19, the Office of the Provost is implementing an automatic extension of the tenure clock due to the Exceptional Professional Circumstances clause within BOG Faculty Rule 4.5. The one-year extension will be for all tenure-track faculty members who are currently not in their critical year.

Web Access Issues

The Provost’s Office has asked professors to consider a variety of methods to deliver instruction, some of which do not necessarily involve the internet.

Some other options include:

  • Sometimes you can use your cell phone as a WIFI hotspot.
  • There are some options for people for whom cost has been an obstacle to having internet service. Here are a few:
    • There is a federal government program to provide a discount on the cost of basic internet connectivity, subject to financial need qualification. Details are available at this link.
    • Comcast offers an introductory offer of two months free service that the company serves. Check this link for information.
    • Xfinity is making its hotspots available to anyone. For information, visit Xfinity
    • Altice, parent of Suddenlink, is also offering a free 60-day service to its service area. Follow this link for more information.
    • Charter also has a offer off two free months: Charter Free Internet offer for 2 months
    • AT&T offers open hot-spots, unlimited data to existing customers and $10/month plans to low income families: AT&T COVID-19 response.
    • Several carriers are following an agreement with the Federal Communications Commission that providers will waive late fees, not cutoff service for lack of payment, and open hot-spots. Those include Verizon, Sprint and T-Mobile. Each has slight differences.
    • Check with other internet service providers in your area for similar programs.
    • If none of these options work, send an email describing your situation to coronavirus@mail.wvu.edu

Even if you have high-speed broadband or WiFi at home, you may still have trouble accessing your online courses at times. With millions of Americans working at home and K-12 students studying at home, all phone, Internet and cloud-based service providers are facing unprecedented demands. You should prepare for the possibility of slow load times, dropped connections, loss of video feeds and other disruptions of service. Homes that rely on a cable company or analog (DSL) service, and those with copper-wire connections, will be among the first affected. This is most of West Virginia.

The key is to be realistic about what you can – and cannot – do. Scale back your expectations and have a back-up plan in case you or your students encounter technical issues. Remember, there are always low-tech options to consider, such as calling your students or emailing them their assignments. Be sure to refer to the WVU Teaching and Learning Commons website for guidance and online teaching tips.

Please be patient and calm when you encounter difficulties, knowing that it may take time to resolve problems. Below are contacts for your reference: